To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description.

 

School Office Assistant

 

Job Class Code:  7782	Position Type:  Hourly
Job Type:  Classified	Pay Grade*:  G 02 (*salary calculations are based on verified education and related experience levels)
Reports To:  Superintendent’s Designee	Supervises:  N/A
Work Calendar Name: 10.5 month hourly FT	Days in work calendar: 218

 

JOB SUMMARY

 

Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school function; apply and explain procedures and policies of assigned program or department.

 

ESSENTIAL JOB FUNCTIONS

 

• Perform a variety of clerical duties including typing, filing, record-keeping, proofreading and processing information.
• Type letters, memoranda, bulletins, reports, schedules, lists, forms or other materials from straight copy or rough draft on a typewriter or computer terminal.
• Maintain a variety of logs, records and files related to assigned school office; compile information from a variety of sources and prepare summaries and reports including attendance and enrollment data.
• Receive visitors; answer telephone and refer telephone calls and visitors to appropriate personnel; answer questions and provide information and directions or explain policies and procedures; schedule meetings and appointments.
• Assist the public and District employees in completing forms, applications and other District, State and federal forms and documents.
• Maintain and update records, inventories, index and cross reference files; maintain inventories of assigned materials, documents and equipment; compile and verify information; produce periodic reports, lists and records as assigned.
• Maintain attendance, academic and health records; update computer information databases.
• Perform basic arithmetic calculations; receive and process various forms and documents, including financial and statistical documents; conduct research duties as assigned
• Maintain supply and material inventory of assigned area as required; assist with ordering, receiving and distributing materials, equipment and supplies according to established procedures; coordinate purchasing efforts Lead Secretary/Bookkeeper.
• Receive shipments of materials; inspect and verify for accuracy of quality, quantity and type of materials; notify vendors or supervisor of discrepancies or damage.
• Operate a variety of office equipment, such as typewriter, calculator, copiers, computer terminal and other machines as required; enter data in a computer terminal or microcomputer as assigned.
• Provide first aid to ill and injured students as assigned; contact parents, guardians, nurse or public service agencies in accordance with established guidelines.
• Assure the timely duplication and distribution of a variety of records, reports and other materials as directed.
• Schedule appointments, conferences and meetings; maintain various schedules and calendars.
• Perform clerical work such as posting records, making arithmetic computations and securing information from clearly indicated sources.
• Sort and distribute incoming U.S. and intra-District mail.
• Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
• Performs other duties as assigned.
• Maintains regular attendance.

 

KNOWLEDGE AND ABILITIES

 

KNOWLEDGE OF:

• Rules, regulations, policies and laws related to assigned function or school.
• Modern office practices, procedures and equipment.
• Operation of standard office machines, including computer terminals.
• Record storage, retrieval and management systems.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Basic first aid techniques and procedures.
• Basic math.
• Basic record-keeping techniques.

ABILITY TO:

• Perform a variety of responsible clerical duties involving typing, filing and maintaining records or reports in support of a school.
• Learn and apply laws, rules, regulations involved in assigned clerical activities.
• Make arithmetic calculations quickly and accurately.
• Understand and follow oral and written directions.
• Type at 40 words net per minute from clear copy.
• Operate a variety of office equipment including computer terminal as required by the assignment.
• Meet schedules and timelines.
• Maintain records and prepare reports.
• Communicate effectively both orally and in writing.
• Work cooperatively with others.
• Complete work with many interruptions.

 

QUALIFICATIONS

 

Education and Experience:

• High school diploma or G.E.D. Certificate
• One year of clerical experience including some experience with automated office equipment.

 

Licenses or Certifications:

• N/A

 

Special Requirements:
Must take all required clerical assessments and earn a passing score.

 

PHYSICAL DEMANDS

 

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull light weights, up to 30 pounds

 

Job Description Creation Date:	1/1999
Revision Dates:	1/2003 7/2011 7/2012 10/2024

 

The Fayette County Board of Education is an Equal Opportunity Employer. The Superintendent shall adhere to a policy of equal employment opportunity in all personnel matters. No person shall be subjected to discrimination in regard to employment, retention, promotion, demotion, transfer or dismissal because of race, color, religion, sex (including sexual orientation or gender identity), genetic information, national or ethnic origin, political affiliation, age or disabling condition or limitations related to pregnancy, childbirth, or related medical conditions.